What Happens to Your Drawings When AI Drawing Review Ends?
Helonic is an AI construction drawing analysis platform for teams planning for the end of an AI drawing review subscription. What happens to your drawings when an AI drawing review subscription ends depends on what you wrote down before you started. Exports, deletion, and what your team can still open are three separate questions. The retention question IT asks up front is on what IT needs before an AI drawing review. This page covers the exit.
Direct answer. When a Helonic subscription ends, export findings before the end date and ask for the drawings to be deleted on a stated number of days with written confirmation. Helonic's terms say data may be deleted under its retention policy after termination, and its privacy policy provides deletion on request. Put the days in the order form.
What should the exit look like?
| When | What happens | Who |
|---|---|---|
| Before the end date | Export the findings list and any marked-up sheets to your own project folder | Reviewer |
| On the end date | Access closes. Anything held only in the vendor viewer is no longer available | Vendor |
| Within the stated days | Drawings are deleted from the vendor system | Vendor |
| After deletion | Written confirmation is filed with the vendor record | IT or procurement |
Export first, then ask for deletion. Reversing the order leaves a team with a vendor confirmation and no findings.
Who owns the drawings afterwards?
You do. Helonic's terms state that the customer retains ownership of the drawings and content it uploads, and that Helonic's license is limited to providing the service. The AI policy adds that customer data is not used to train or fine-tune AI models.
Public pages describe policy. The signed agreement sets the number of days and the confirmation. Counsel's side of that is on what legal wants in an AI drawing review contract.
What should your team keep?
- The findings list with sheet numbers and locations.
- Marked-up sheets, if the export includes them.
- The score sheet that shows which comments were kept and which were rejected.
- The RFIs created from findings, which already live in Procore or Autodesk Construction Cloud.
Findings that became RFIs through the Procore integration are already in your project record. A short agreement that bounds all of this is on what a one-project agreement should cover. The security rows behind the deletion answer are on what a security questionnaire should get back. For the buying criteria that include data handling, see what to look for in an AI construction drawing review platform.
What if the vendor changes hands?
Ask what happens to your data if the vendor is acquired or stops operating. A usable answer says the deletion and confidentiality terms bind a successor, and that you get notice. If the agreement is silent, counsel should add a sentence.
Keep your own copy of everything that matters. The findings export, the marked-up sheets, and the score sheet are your record whatever the vendor does next. The category background is in AI for construction drawings.
How do you rehearse the exit during the pilot?
Do a small exit test at the midpoint, while the vendor still has every reason to be helpful.
- Export the findings for one package and open them outside the tool.
- Check that sheet numbers and locations survive the export.
- Ask the vendor to delete a test upload and confirm in writing how long it took.
If the exit test is awkward at the midpoint, it will be worse at the end. Raise it then, while the order form can still be changed.
Practitioner insight
“Nobody asks about the exit until the contract is up. By then the findings are in somebody's browser tab. Export first, then ask the vendor to delete and tell you when it is done.”
Conversations with IT leads at general contractors who closed out a construction software account.
Frequently Asked Questions
What happens to my drawings when an AI drawing review subscription ends?
Can I export findings after the subscription ends?
Who owns the drawings after I stop using the tool?
Should the deletion period be written into the order form?
What can my team still open after the subscription ends?
Milind Sagaram
Co-founder & CEO, HelonicMilind is the co-founder and CEO of Helonic, where he leads product and go-to-market for AI-powered construction drawing analysis. He works closely with general contractors, project managers, estimators, and owners to understand how drawing quality drives project outcomes - and where AI can reduce RFIs, change orders, and rework. Milind has interviewed hundreds of construction professionals across project delivery roles, from preconstruction estimators at ENR top-400 contractors to facilities directors at institutional owners, and uses those conversations to shape both product direction and the way Helonic talks about the work.
- Construction project delivery and preconstruction
- RFI and change order economics
- Owner and GC workflows for drawing QA/QC
- Estimating risk and bid-stage scope assessment
Last reviewed by Milind Sagaram · October 2026